JRRF 2026 Exhibition & Attendance Terms and Cancellation Policy

May 30 (Sat) & May 31 (Sun), 2026

Tokyo Ryutsu Center (TRC) Hall E (6-1-1 Heiwajima, Ota-ku, Tokyo)

JRRF Organizing Committee

A person who has purchased or obtained an attendance ticket for the Event.

A person who has applied for an exhibition booth at the Event and has been accepted by the Organizer.

A digital ticket (including NFT tickets) that certifies the right of admission to the Event.

A ticket that includes, in addition to admission rights, the right to exchange for designated goods.

Tickets for the Event are sold through "Peatix", the ticket sales platform designated by the Organizer.

The types, prices, quantities, and sales periods of tickets are determined separately by the Organizer and displayed on the sales page.

The distinction between early-bird and regular sales periods, as well as the sales conditions for goods tickets, shall follow the descriptions on the sales page.

The number of tickets per transaction is limited to the maximum set by the Organizer.

Upon completion of ticket purchase, a contract regarding admission to the Event is formed between the attendee and the Organizer.

Cancellations and refunds at the attendee's convenience will only be accepted if requested by the method designated by the Organizer by 11:59 PM on April 30, 2026 (Thursday).

If a cancellation request is made within the deadline, the Organizer will process the refund through Peatix's system. Fees related to the refund (payment processing fees, etc.) may be borne by the attendee in accordance with Peatix's policies.

Cancellations after May 1, 2026 (Thursday) cannot be refunded, as costs for event preparation (venue setup, goods ordering, labor, etc.) have already been incurred.

Cancellation of goods tickets shall be handled as follows:

Attendees may transfer purchased tickets to third parties using Peatix's transfer function.

If the cancellation deadline (April 30, 2026) has passed and attendance becomes difficult, we recommend using the transfer function instead of requesting a refund.

Commercial resale (selling to third parties at prices exceeding the purchase price) is prohibited. If resale is confirmed, the Organizer may invalidate the ticket, and no refund will be given.

The Organizer bears no responsibility for disputes between parties arising from ticket transfers.

Please display the QR code on your smartphone and present it to reception staff upon entry. Entry may be refused if the QR code cannot be displayed due to phone battery depletion, etc.

Children in junior high school and below may enter free of charge, but must obtain a ticket (free admission) in advance. Entry without a ticket on the day is not permitted.

Children in junior high school and below must be accompanied by a guardian aged 18 or older. There is no limit on the number of children per guardian, but the guardian assumes full responsibility for the safety and behavior of all accompanied children. If a child causes damage to third parties, exhibitors' displays, or venue facilities, the accompanying guardian bears liability.

Those using high school student tickets may be asked to present age-verification documents (student ID, health insurance card, etc.) at reception.

Please follow venue signage and Organizer instructions regarding recording, filming, and photography within the venue.

Whether temporary exit and re-entry is permitted will be determined by the Organizer based on the day's operational conditions.

Goods ticket holders should collect their goods at the designated goods exchange counter at the venue on the event day. A sub-ticket (goods exchange voucher) attached to the ticket must be presented.

Once a sub-ticket (goods exchange voucher) has been marked as used, it becomes invalid regardless of the reason. Even if marked as used due to operational error, the Organizer cannot objectively distinguish between used and unused sub-tickets, and therefore cannot reissue or exchange them. Please handle sub-tickets with care.

Only those who purchased goods tickets but were unable to attend due to unavoidable circumstances may have goods shipped after the event. Shipping will only be arranged if you contact [email protected] by email by June 14, 2026 (Saturday). Failure to contact by the deadline will be deemed as forfeiture of goods.

If you attended but forgot to exchange your goods, it is your own responsibility. However, shipping can be arranged if you contact [email protected] by email by June 14, 2026 (Saturday). Failure to contact by the deadline will be deemed as forfeiture.

If shipping is requested, the purchaser bears the shipping cost. The cost is the actual standard freight charge of the delivery company. For prepaid shipping, the cost will be communicated by email before shipping. Cash-on-delivery shipping is also available.

Goods shipping under paragraphs 3 and 4 is limited to addresses within Japan. International shipping is not available. Overseas residents should collect goods at the venue on the event day.

Goods shipping under paragraphs 3 and 4 is subject to the Organizer's stock availability. If goods cannot be provided due to manufacturing defects, etc., a refund equivalent to the goods price may be offered instead.

Exhibition fees must be transferred to the account designated by the Organizer by May 11, 2026 (Monday). If payment is not confirmed by the deadline, the Organizer may revoke the exhibition acceptance.

Cancellations at the exhibitor's convenience will only be refunded (minus transfer fees) if notified in writing or by email to the Organizer by May 11, 2026 (Monday).

Exhibition cancellations after May 12, 2026 (Tuesday) are non-refundable, as reassignment of exhibition space is difficult and actual costs for venue and setup have already been incurred.

Exhibition content is limited to what was declared to the Organizer at the time of application. Content may not be changed without prior consent.

Exhibition or sale of items that violate laws, offend public order and morals, or are deemed inappropriate by the Organizer is prohibited. The Organizer may request removal of such items, and exhibitors must comply.

Exhibitors are responsible for managing their own exhibits and equipment. The Organizer is not liable for theft, loss, or damage of exhibits within the venue, except in cases of willful misconduct or gross negligence.

If an exhibitor causes damage to venue facilities, other exhibitors, attendees, or third parties, the exhibitor bears liability.

The Organizer recommends that exhibitors obtain liability insurance covering the exhibition period.

Exhibitors guarantee that their exhibits are items to which they hold legitimate rights or have obtained lawful permission from rights holders.

If disputes arise with third parties regarding copyrights, trademarks, patents, or other intellectual property rights related to exhibits, the exhibitor shall resolve them at their own expense and responsibility, and the Organizer shall not be involved.

If the Organizer suffers damage from such disputes, the exhibitor shall compensate for it.

The Organizer uses personal information obtained during ticket purchase and exhibition applications solely for event management, communication, and announcements.

The Organizer will not provide personal information to third parties without consent, except as required by law.

Details of personal information handling shall follow the Organizer's separately established Privacy Policy.

The Event will be held rain or shine. No refunds will be given for normal weather conditions.

The Event may be canceled or postponed if the Organizer reasonably determines that safe operation is difficult due to force majeure events such as earthquakes, typhoons, epidemics, government orders, terrorism, or war.

If the Event is canceled due to force majeure, the Organizer will endeavor to refund fees already paid. However, refunds may be reduced by actual expenses already incurred (venue, setup, goods manufacturing, advertising, etc.), and full refunds are not guaranteed.

The Organizer will not compensate for indirect damages such as transportation, accommodation, exhibit production costs, or lost profits incurred by attendees or exhibitors due to force majeure cancellation.

If only part of the Event schedule is canceled (e.g., one of two days), the Organizer will endeavor to refund a reasonable amount corresponding to the canceled date.

The Organizer is not liable for accidents, injuries, illness, or theft/loss/damage of belongings of attendees inside or outside the venue, except in cases of willful misconduct or gross negligence.

Even if the Organizer bears liability, the compensation amount shall be limited to the ticket price paid by the attendee or the exhibition fee paid by the exhibitor. This limitation does not apply in cases of willful misconduct or gross negligence.

Commercial resale of tickets

Unauthorized sales, solicitation, or promotional activities

Violence, threats, intimidation, or harassment against other attendees, exhibitors, or staff

Acts that violate laws or public order and morals

Bringing in dangerous materials

Damage or defacement of venue facilities

Acts that obstruct the Organizer's operations

Other acts deemed inappropriate by the Organizer

Attendees and exhibitors represent and warrant that they are not members of organized crime groups, related enterprises, corporate extortionists, or other anti-social forces.

If found to be applicable, the Organizer may immediately terminate the contract, and no refund will be given.

The organization is currently in the process of corporate registration and has not completed registration as a qualified invoice issuer. Therefore, qualified invoices cannot be issued at this time.

Upon completion of registration, the Organizer will promptly notify exhibitors and other business partners and begin compliance.

Please apply with understanding of the above circumstances.

The Organizer may amend these terms due to legal revisions, changes in social conditions, or other reasons.

Amended terms take effect upon posting on the Organizer's official website or Peatix sales page.

For significant amendments, the Organizer will endeavor to provide advance notice by email or on the official website.

These terms are governed by and construed in accordance with the laws of Japan.

All disputes relating to these terms shall be subject to the exclusive jurisdiction of the Tokyo District Court as the court of first instance.

JRRF Organizing Committee

Weekdays 10:00-17:00 (excluding weekends, holidays, and year-end/New Year)